Planning an exhibition is a hefty task. You have to invest time money and effort, and still, you are not sure if they’ll be a success. But there is a way you can ensure the success of your event. You have to play smart and pay attention to those details which a layman often ignores and deems insignificant.
Those aspects of planning and execution hold significant importance in the eyes of a professional event planner. In light of this fact, you must never ignore the role that a professional can play in making your event successful.
This article aims to introduce you to those simple secrets which can pave the way for your exhibition’s success.
Organizing an exhibition: Five secrets to success
Whenever you are organizing an event, be mindful of the fact that careful planning is the key to success for any big endeavor. When all the people in the industry are organizing consumer events to aim for big revenues, you must do something different. When you take an out of the box approach, people will remember your event differently.
If you want your exhibition to stand out of all similar exhibitions occurring in the city, consider the following secrets to success:
1. Review budgets against actual expenditure
Since one of the key objectives behind organizing an exhibition would be to generate revenue, and achieve business goals, be careful with budgeting. Make sure you closely assess your business financial records against your previous events and their records.
Study the ROI of previous events and review the expenditures you had to face because of inefficiencies. With the help of the best event and exhibition companies in Dubai analyze whether your business can afford to conduct the event in the year. If yes, they will help your budgeting, planning, and execution with their expertise.
2. Create an elaborate concept of the event
Decide the event specifics. Jot down the event name after thorough deliberation with your team and planning professionals. Decide the stand sizes which you’ll be allowing for your teams. Make sure you designate the number of stand staff which each participant is allowed to keep.
How much does the stand exhibitors need to pay to earn a booth or stand in your exhibition? Draft the event objectives and goals, keeping in view the business priorities. Find out ways the exhibitors can become the marketing tools for you.
3. Create an event brief
Create a brief on the event which you will share with your team. It should include the key messages and promotions to be used before the event occurs. You must add realistic estimates of Returns on investment to the brief. Keep a standard functionality for each stand which each exhibitor will follow.
You can put conditions of meeting or hospitality space, audio-visual integration, and product display or demonstration. While these are the prerogative of individual exhibitors, but when you maintain a standard, it elevates the image of your event as a whole.
4. Seek professionals for exhibition stands
Exhibition stands are a key component of the exhibition. Since maintaining a standard is important for your revenues and brand image, more than that of the exhibitors, you must make it a compulsion that they choose professional stand making services.
You can hire the best event and exhibition companies in Dubai, such as mavenlabsdubai.com, and make the exhibitors get their stands prepared by them. An exhibition with professional and unique stands is what every visitor wants to see, and thus your brand image will improve with it.
5. Pay the most attention to the choice of location
The location of an event is the single most important element acting as a contributing factor to the success of the event. Not only do you need to select a venue that is highly spacious, but it should also be easy to reach for most people. You need to ensure that your event location is easy to identify for people.
If it is in the heart of the bustling city, more and more people will attend it. It is also possible that people come to attend it just because they were passing by. If the location is far off, you won’t have any unplanned visitors. Thus choose location well before time and choose it wisely.
Looking forward to planning an exciting exhibition?
An event should be exciting for the organizer and the attendee. How do you make sure you as a host are happy, but at the same time, your guests are also happy? Basically, when you decide what you want, you can achieve the former with the help of the latter.
Do everything you have in your capacity to help your exhibitors and participants generate revenue. Also, promote your event well so as to attract the masses. Once you have covered both these aspects, you will be able to achieve your business goals as well as an exciting exhibition.